Posts Tagged ‘Security at Event
Planning event security is one of the main concerns of event managers. From airports, to the hotel, to the show floor itself, exhibit managers need manage the security at every level.
Some tips on making the event safer more secure:
Personal Travel Safety
Issue safety guidelines to all the visitors regarding the best practices to follow for safe travel and stay. Make them aware of the common risks involves and the places they need to be extremely careful with their belongings.
In case the visitors are not familiar with the area or the city of the exhibition, issue guidance mails in advance that advice them on the preferred destinations and areas to avoid. Make arrangements for dependable tour guides and travel agents to move with visitor groups. Arrange accommodation with dependable hotel partners who take precautions for customer baggage safety.
Ensure that the decoration and other arrangements do not pose as obstacles in the general movement of people in the venue. Make sure that trash is constantly removed to avoid any accidental injury.
Run an identity check on all the labour crew and administrative staff of the event. Keep a detailed track record of all the event staff. In case you are using the service of a third party, ensure that the company has a clean track record.
Tie up with a security firm to arrange for event security. Make sure that the security staff is friendly and sufficient for the event attendance. In case you are expecting multilingual audience, make sure to employ sufficient translators.
A small medical kit or a first aid box must be placed inside every exhibitor kiosk. Make sure that emergency medical arrangements have also been made with a nearby medical facility.
Make arrangements so that exhibitor belongings and exhibited products can be stashed safely at the end of each day. Alert security staff and prior arrangements made with exhibitors come in handy. The goods may be kept in locked trailers of safe at the end of each day. Issue safety guidelines to exhibitors so that they can make safety arrangements accordingly.
Arrange for help-desk and a lost and found centre where complaints can be lodged and found items can be dropped. An online ticket based tracking system allows better and easier tracking of complaints and faster resolution.
It is tough if not impossible to conduct an event with no incident, yet with security methods in place many incidences can be avoid or better handled.